Group Email Features

From Net2MAX

Contents 1 Introduction 2 Phone Email Clients 3 Computer Email Clients 4 External Email Servers 5 Web Mail Servers 6 RSS Feeds 7 Rule based Filtering 8 SPAM Training 9 Virus Blocking 10 Personal Preferences 11 Alternative Port 12 Encryption 12.1 S/MIME Encryption 12.2 PDF Encryption

1 Introduction

Net2MAX Group Email provides the world's most advanced email features.

An Interface that allows you to manage your emails very easily.

Functions:

• You can write mails with a spell checking function.
• You can create folders to sort your mails.
• You can transfer your mails from other mail server.
• You can also set up mail filtering.
• You can set up the level of importance of every single mail.

2 Phone Email Clients

If you have a mobile phone, then there is no better email system that Net2MAX Group Email!

1. Numerous ways of accessing email for BOTH high-end and low-end phones. You do not need expensive Blackberry hardware to access your email from your phone and you do not need to pay the even more expensive Blackberry monthly charges.
2. Contact list synchronisation means no more double entry of phone numbers, no more losing your phone and losing your contact list.

IMAP Idle

Top range mobile phones or PDAs with built-in email clients should use Group Mail's IMAP IDLE feature. IMAP IDLE will give you a push type experience without the SMS cost and less compatibility problems across different mobile networks.

Push Email

Middle range mobile phones or PDAs with Java, Windows, Blackberry, Palm, Symbian can download SyncML client software into their device to use Group Mail's Push Email feature. Push Email is might not work on ALL phones and PDAs, in those cases the WAP feature (discussed below) can be used.

WAP Browser

Bottom range mobile phones or PDAs with WAP should use Group Mail's WAP feature. WAP is great for low end phones because they don't have the storage and processor power to run a email client anyway.

3 Computer Email Clients

Most email clients are supported. For example, Microsoft Outlook, Windows Mail, .

Thunderbird is the recommended client, using:

1. SMTP
2. IMAP

Note that POP can also be used in place of IMAP.

Web Browser

SyncML

4 External Email Servers

Group Email can go out and download emails from external email servers, allowing members to consolidate all their emails in a single place.

Supports most email protocols, including:

1. IMAP
2. POP2
3. POP3
4. RPOP
5. APOP
6. KPOP
7. ETRN
8. ODMR

5 Web Mail Servers

Group Email can go out and download emails from web email servers, allowing members to consolidate all their emails in a single place. This also has benefit of time saving from logging into web mail and the advantage of not viewing all related advertisements on their web pages.

Supports a lot of web mail, including:

1. aol
2. arabia
3. excite
4. fastmail
5. gmail
6. hotmail
7. mail2world
8. mail.com
9. netscape
10. yahoo

Note there can be large numbers of domains under each of the above sites, for example, @engineer.com is under mail.com

6 RSS Feeds

Group Email allows downloading of RSS feeds straight into the email box, each news on the feed becomes an email (with news summary and news links).

The full power of Group Email (like shared folders, WAP interface etc.) can then be used to access, store and share those news feeds.

7 Rule based Filtering

Group Email allows powerful rule based filtering and forwarding on server side (instead of on the email client).

Server based filtering allows

1. Emails to be classified immediately without you logging in
2. Rubbish emails are declared before they hit your email client

Using friendly point and click on the web page, the member can define different rules and conditions and see if an incoming email matches

1. all of
2. any of

the conditions that the member defines.

Details within an email that can to be examined:

1. From
2. To
3. Cc
4. Subject
5. Size
6. Header

Conditions that can be used for matching:

1. is
2. is not
3. contains
4. does not contain
5. matches
6. does not match
7. matches regular expression
8. does not match regular expression

Actions that can be performed:

1. File Into different folders
2. Forward to different addresses
3. Send a reject message back
4. Discard the message
5. Send vacation message back
6. Set message flag
7. Keep a copy in your Inbox
8. Stop processing filter rules

Since rule based filtering run on the server, beside automating actions on emails, it also saves the member bandwidth (especially valuable for mobile users).

All filtering are performed at server level at all times, whether the member is online or not.

8 SPAM Training

Universal SPAM training that works across web, wap, push, pop3, imap with simple "Drag and Drop".

Drag and drop SPAM training allows almost any email client (Outlook Express, Thunderbird, Web Mail, Mobile Devices etc.) to manage SPAM easily.

All SPAM are classified by the Contact Manager and put into the "Spam" folder automatically. In rare cases, the system will make a mistake which will require training from you so it can learn and improve:

1. If you find any SPAM outside the "Spam" folder (say in your Inbox), you just drag it into the "Train-Spam" folder.
2. If you find any good email (called HAM) inside the "Spam" folder, you just drag it into the "Train-Ham" folder.

The system will learn from those 2 training folders and afterwards will automatically move the HAM emails from the "Train-Ham" folder to the "Ham" folder and move the SPAM emails from the "Train-Spam" folder into the "Spam" folder.

9 Virus Blocking

All emails are scanned for virus before being delivered using frequently updated virus signatures.

10 Personal Preferences

1. You can set up your Time Zone
2. Changing password
3. Adding "From" email addresses for your own convenience.

Supports multiple identities using different FROM addresses.

11 Alternative Port

Supplies port 9000 for sending out emails, in additional to standard SMTP port 25, for sending emails in networks that block port 25.

12 Encryption

Net2MAX Group Email service provides both automatic and manual email encryption and decryption.

12.1 S/MIME Encryption

1. S/MIME 3.1 (X.509, RFC 3280)
2. Automatic and manual certificate selection
3. Domain certificates (encryption to certain domains with just one certificate)
4. Certificates are automatically extracted from incoming email
5. Support for multiple certificates per sender/recipient
6. Incoming email is automatically decrypted
7. Certificate revocation lists (CRLs) are automatically downloaded (LDAP and HTTP)
8. Compatible with most S/MIME implementations (Outlook, Outlook express, Lotus Notes, Blackberry etc.)

12.2 PDF Encryption

1. Email is automatically converted to an encrypted PDF (including all attachments)
2. PDF is encrypted with AES-128
3. PDF passwords can be automatically generated per user and sent by SMS
4. The recipient can reply with the built-in secure portal